Attaching a file in Outlook on the web
Attaching a file in Outlook from OneDrive
In Outlook there are two seperate ways of attaching a file to an email. You can either Share the file with someone or Attach a copy.
- Go into the Mail app in Office 365 and begin to compose a message.
- Click the attach button.
- Click Cloud Locations.
- Select OneDrive to show your files in your OneDrive.
- Find the file and select the check box next to it
- Press Next at the bottom
- When you press next, it will prompt you with two choices, either Share as a OneDrive Link or Attach as a copy
- Share as a OneDrive Link will share the file with your recipients, so they can edit the original. You can change permissions before you send it.
- Attach as copy will attach a seperate version of the file that the user will be able to edit but it will not affect the original file.
- Once you have pressed your choice, it will attach the file. The icon on the file will change depending on your choice in step 7
- I you have selected Share as a OneDrive Link, you can click the drop down arrow and select Change Permissions
- Select the permission you want to apply and click OK
- If you want change anything else about your attachment, just click the drop down arrow on the attached file and select how you want to change the attachment.
![share-as-onedrive](https://nyes.digital/wp-content/uploads/2022/04/share-as-onedrive.png)
![attach-as-copy](https://nyes.digital/wp-content/uploads/2022/04/attach-as-copy.png)
Share as OneDrive Link
Attach as a copy
Attaching a File in Outlook from Teams or SharePoint
In Outlook there are two separate ways of attaching a file to an email. You can either Share the file with someone or Attach a copy.
Click New Message in Outlook to start creating a new e-mail
![outlook-teams-attach-01](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-01.png)
Click Attach > Browse Cloud locations
![outlook-teams-attach-02](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-02.png)
Click Groups
Select the Group (Team or SharePoint site) from where you want to select a file.
![outlook-teams-attach-03](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-03.png)
Select the file that you want to attach
Click Next
![outlook-teams-attach-04](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-04.png)
The file you selected will be attached to the e-mail. By default, this will be a ‘Cloud Attachment’.
If you would rather ‘attach the file as a copy’ (like a traditional e-mail file attachment), then click the drop down arrow on the attached file and click Attach as a Copy
If you choose to just ‘Attach as a Copy’, you can just go ahead with completing your e-mail and send it.
![outlook-teams-attach-05](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-05.png)
If you stick with the default ‘Cloud Attachment’, so you are sending a link to the original file rather than creating a copy, then you can change the permissions for that link.
To change the sharing permissions, click the drop-down arrow and click Manage Access
Select the permissions you want to apply
![outlook-teams-attach-06](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-06.png)
Once you have completed making your choices about how to add your attachment, you can finish completing your e-mail and click Send
![outlook-teams-attach-07](https://nyes.digital/wp-content/uploads/2022/07/outlook-teams-attach-07.png)